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Frequently Asked Questions about Online Job Applications

Ninja Gig has heard your questions, and we are here to give you answers. We compiled a list of our top questions, so you have more information about incorporating online job applications into your business.

Why do I need online job applications?

Online job applications are no longer a luxury but an employer necessity. They help reduce HR overhead, make it easier to find qualified applicants and also allow you to comply with necessary paperwork requirements.

What features does Ninja Gig include?

When you sign up for an account, here’s a list of the great features you get access to:

  • A personal website portal
  • Unlimited job postings
  • Unlimited receipt of employment applications
  • Customizable employment applications with no limits on length or fields
  • QR Code so applicants can easily scan the application
  • A TinyURL link to your website
  • A completely secure login where you can review, organize and manage all job openings and applications

Why is Ninja Gig only $39 a month?

Our competition charges more, but we believe in offering our software at an affordable price. That’s why Ninja Gig is perfect for all types of industries, whether you’re a Fortune 500 company or a small family owned diner. We also offer a free trial, and you can view an account demo here.

Do you offer job board integration?

Ninja Gig strives to make your job as easy as possible because we know HR departments have more important and pressing matters than uploading jobs to different boards. We automatically publish your jobs to the top boards, which includes Indeed, GlassDoor, SimplyHired, USAJobs and more. If you don’t want the job to go out to all the boards, simply turn off this feature on each job posting. Integrating job board posts will save you valuable time and money.

Does an online application mean applicants can’t upload resumes and cover letters?

Applicants can absolutely upload resumes and cover letters. When an applicant uses this option, you are emailed the application, and the resume and cover letter are attached. You can also easily view these attachments in your NinjaGig portal.


Ninja Gig offers a 30-day free trial to give you a chance to get to know the software and make sure it is the right fit for your organization and hiring needs.  Ready to get started?  Sign up today for a 30-day free trial and start accepting job applications online immediately.  The process is simple, and you can be up in minutes!

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Tips for Hiring Janitors

If your business needs to hire a good janitor that represents your company, you’ve come to the right place. First impressions are important, especially for your customers. If your place of work is dirty or you have an unfriendly cleaning staff, customers won’t want to return.

Recruiting for cleaning staff used to be as easy as placing an ad in the paper and waiting for interested applicants to apply. Not anymore. Today’s recruitment process has evolved significantly over the years. To attract the best and most talented cleaning crew, you’ll need to attend job fairs, reach out to community agencies, colleges and even local churches. Developing and maintaining relationships will help send more qualified candidates your way.

Online job postings are the most popular way to advertise for cleaning positions. Whether you’re posting on Craigslist, LinkedIn, Facebook or Twitter, it’s important to not only attract the best cleaning candidates, but also a management team that is capable of motivating and producing the results you need – a clean office.

Saving every resume from an applicant is important. Not only does the government require you comply with paperwork retention policies, but having resumes saved online makes it easier for you to search for keywords and skills, helping you find the right candidate for the job.

Remember to encourage employees to refer potential applicants. Offering a cash bonus for successful recruits is a great way to find good personnel and motivate employees.

The recruiting process is changing, which is why it’s crucial for you to change with it. Use Ninja Gig for online job applications and attract more candidates. You can also keep a pipeline full of qualified applicants and avoid being short-staffed during emergencies.  Sign up today for a 30-day free trial of our software and see how simple your life can become…at least in managing your employment applications!

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Why You Need to Use Employment Applications

Using an employment application is no longer optional. Employment applications let employers efficiently gather consistent data about prospective applicants. Resume and cover formats vary from person-to-person, but a having a consistent employment application ensures that employers can quickly sort and view necessary information.

Most employers have moved away from print applications and are using online employment applications that let them track potential applicants, searching data for specific keywords, employment history and even degrees. This helps employers easily pre-screen and pre-qualify applicants.

These are the top reasons why you need to start using employment applications in your business.

  1. Not only do online job applications help you consistently gather data in the same format, but you can also easily standardize your applications, which makes it simple to compare candidates’ skills and credentials.
  2. Applications allow you to gather credentials that candidates usually do not include in their resumes or cover letters. For example, you can ask if the applicant has any felonies or misdemeanor criminal convictions, why they left their previous employers, names and contact information for immediate supervisors and references. It is important that you check with local and state laws, as some areas have laws that prohibit employers from using certain background information obtained in the application for employment decisions.
  3. Make sure that you obtain the applicant’s signature or digital signature stating that all the information they provided on the employment application is true. If you determine the applicant provided false information, you have legal grounds for not pursuing employment. Statements should include language to this effect: “The applicant’s signature attests that all statements on the employment application and resume are true.” Employers can verify the data on the application. Fraudulent claims and information provided on employment applications is increasing, which includes applicants lying about degrees, exaggerating their job duties, providing false dates of employment, etc.
  4. If your state offers at-will employment or if you are an at-will employer, make sure that this is stated in the application, as well as that you are an equal opportunity, non-discriminating employer. If you have a drug test policy, make sure that you include information about this in the application as well.
  5. If you require any background checks, criminal history, creditworthiness, driving records, etc., for a position, make sure that you obtain the applicant’s signature.

As with any legal document, it is essential that you review the wording with your legal department or an attorney. Your application should have proper legal wording, be easy for potential candidates to complete and help you better comply with necessary paperwork laws.

Ninja Gig makes accepting job applications online a breeze. Sign up today for a 30-day free trial, and see how simple the application process can be!


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Human Resources Trends to Follow in 2018 Part 2 of 2

As a Human Resources professional, it is essential that you stay up-to-date on the latest trends. Having a company that is competitive and treats employees well means that you’ll attract more qualified candidates.

In our last article, we highlighted the importance of offering continuous feedback, digital training, unique benefits and wellness programs. Now, we’ll continue our list and highlight some other significant trends that will emerge in 2018.


Large companies that already use online job applications will begin using more bot commands to help manage their resumes and other important HR documents. Large companies could easily have thousands of resumes and paperwork on hand, which can be very time consuming to manage. More companies will start archiving these documents, which will make searching for past applicants and resumes much simpler.

Scientific Hiring

Corporations are beginning to explore hiring as a scientific process. Using both gamification and video interviews, outsourced companies rely on psychologists to deliver custom assessments about candidates’ qualifications. While the price point isn’t practical for hourly candidates, it can be exceptionally helpful when hiring management.

So how does this process work? Companies work to create a specific set of questions that elicit responses that predict job success. This helps them to find candidates that exhibit the right behaviors. Candidates are then scored based on a model that has an ideal response. In theory, this should predict job success.

Flexible Working Arrangements

In our last article, we briefly touched on unique benefits. Companies that offer flexible working arrangements, such as letting employees work from home or choose a location that is closer to home, have more productive employees. Flexible working arrangements boost employee morale, engagement and loyalty. If it isn’t practical to have virtual employees, consider letting them choose their work location one day a week or offer flexible working hours to help offset long commutes.

Let Students Take the Reigns

More companies realize that the younger generation will lead the tech industry. For tech companies, the trend will be to have college students in their organization as it helps teach them the latest trends and stay up-to-date with the newest technology. If your company isn’t near a college, consider setting up a virtual or remote location that is near a college. As a bonus, you can increase your pool of qualified applicants when students graduate from college.

Ninja Gig can help simplify your online job application process. We allow you to customize your job applications, which make it easier to attract qualified applicants, sort through potential applicants’ qualifications and skill sets and hire the right person for your organization.  Sign up today for a 30-day free trial of our awesome applicant tracking system (ATS) and start accepting employment applications online immediately.

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Human Resources Trends to Follow in 2018 Part 1 of 2

Most companies have a noticed a trend – that many qualified candidates are hitting the job market in 2018.

So, what’s the best way for you to find qualified applicants for your company? Do you rely on referrals, mobile apps or job fairs to broadcast your employment opportunities?

Modern-day recruiters primarily rely on social media to find candidates. A staggering 92% of recruiters rely mainly on social media, with 78% saying that personal referrals are still the best way to find good employees. Add this to the fact that there are more than 100 job boards where employers can post jobs and potential employees can hunt down employment.

What’s the best job advertising avenue for your company and what HR trends will dominate 2018? Let’s explore some of the top picks for this year. Share on social media that your company is offering the latest benefits and see how many qualified candidates you’ll attract.

Continuous Feedback

Instead of only holding annual performance reviews, employees prefer receiving constructive feedback at least two times weekly. Ongoing feedback is far more desirable for employees, which helps them constructively learn throughout the week instead of trying to listen to an hour-long performance review that happens once a year. Professionals want career advancement, and with regular constructive feedback, they can help achieve their goals.


Learning should be continuous, and employees want to improve themselves. More companies will overhaul their learning and development programs for employees. Learning Management Software (LMS) will be a popular choice for many businesses this year. These systems deliver instructor-led training in a virtual environment, offering exams, certifications and even compliance content for employees.

Unique Benefits

Employers that offer unique benefits are sure to stand out this year. More employees are looking for jobs with flex hours and those that allow them to work from home a couple of days a week. However, one benefit that will explode this year is people taking their pets to work. The pet industry is booming, and people spend more than $60 billion on their pets annually. If a company can’t allow flexible pet hours, they should consider offering pet insurance to employees.

Wellness Beyond Walls

Beyond cubicle walls, human resources departments realize that employees that have successful, healthy work-life balance are far more productive than their counterparts. More and more companies are putting policies in place that prohibit employees from checking their work email while outside the office or on PTO. This helps decrease stress. Companies are also instituting more wellness programs, as the cost of having sick or stressed employees is hurting bottom-line budgets.

Stay tuned because next week we will explore more trends that we anticipate will dominate 2018.

Ninja Gig specializes in creating unique job applications. These online applications are ideal for employers that need to quickly sort and identify qualified applicants by their job history, qualifications and skills.  Sign up now for a no-obligation, 30-day free trial of our applicant tracking system, and start accepting job applications online immediately!