Installation Project Manager

The Installation Project Manager (IPM) plans, coordinates, and supports installation projects from turnover through completion. This role serves as the primary liaison between customers, subcontracted installers, equipment rental vendors, field personnel, and internal departments to ensure projects are completed safely, efficiently, on schedule, and in accordance with company standards.

Key responsibilities include installation scheduling, subcontractor coordination, equipment rentals, project documentation, installation deduct management, issue resolution, and communication of project requirements.

Project Planning & Coordination

• Manage installation projects from turnover through completion.
• Review drawings, specifications, scope documents, and project readiness prior to field mobilization.
• Develop and maintain installation schedules, project timelines, logistics, equipment needs, and resource plans.

Subcontractor Management

• Confirm subcontracted installers understand project scope, site conditions, safety requirements, and installation expectations before work begins.
• Serve as the primary point of contact for subcontracted installers throughout project execution.
• Communicate project updates, schedule changes, documentation needs, and field requirements.
• Support subcontractors in resolving installation-related questions and obtaining needed project information.

Rental Equipment & Procurement

• Coordinate equipment rentals required for project execution.
• Create and manage purchase orders for equipment rental vendors and installation-related services.
• Schedule equipment deliveries, pickups, and returns to support project timelines.
• Monitor rental utilization and coordinate adjustments as project requirements change.

Documentation & Administrative Support

• Collect, review, and track required installation documentation, including safety paperwork, daily reports, photos, punch lists, and closeout documents.
• Maintain accurate project records and installation files.
• Ensure project information is documented and shared with appropriate internal teams.

Installation Deduct Management

• Schedule, coordinate, and track installation deducts and corrective field work.
• Communicate deduct requirements and scheduling needs with installers, customers, and internal stakeholders.
• Monitor deduct progress through completion and maintain accurate open and closed deduct reporting.

Communication & Customer Support

• Provide regular project status updates to customers, subcontractors, vendors, field personnel, and internal departments.
• Communicate schedule changes, risks, and project concerns in a timely manner.
• Support project closeout activities and confirm customer requirements have been satisfied.

Risk Management & Quality Assurance

• Monitor installation progress, identify potential risks, and coordinate timely solutions.
• Promote compliance with company safety standards, quality expectations, and project requirements.
• Identify recurring installation issues and support process improvements and best practices.

Additional Responsibilities

• Participate in departmental meetings and project reviews.
• Perform other duties as assigned.

Skills and Qualifications

• 1-2 years of experience in project management, project coordination, construction management, installation management, or a related field.
• Experience coordinating subcontractors, vendors, and field operations preferred.
• Experience with equipment rentals, project scheduling, and construction logistics preferred.
• Strong understanding of construction drawings, installation plans, and project documentation.

Knowledge, Skills, and Abilities

• Strong organizational and time management skills.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Strong problem-solving and decision-making abilities.
• Proficiency in Microsoft Office and project management software.
• Ability to read and interpret construction and installation drawings.
• Strong attention to detail and commitment to quality.
• Ability to work independently and collaboratively across departments.