Payroll Assistant

Job Overview

McGhaw Team Realty is seeking a detail-oriented and organized Remote Payroll Assistant to support payroll processing and administrative operations. The successful candidate will assist with maintaining accurate payroll records, verifying employee work hours, processing payroll-related documentation, and ensuring employee compensation information is properly recorded and maintained.

This role requires strong organizational skills, accuracy, confidentiality, and the ability to manage payroll tasks efficiently in a remote work environment. The ideal candidate should be comfortable working with spreadsheets, payroll software, and digital recordkeeping systems while communicating professionally with employees and management.

Key Responsibilities

• Assist with preparing and processing employee payroll in accordance with established company procedures.

• Review timesheets, work hours, attendance records, and other payroll-related information for accuracy.

• Maintain and update employee payroll records, compensation details, and tax documentation.

• Verify payroll data and identify discrepancies before processing.

• Assist with tracking employee deductions, reimbursements, bonuses, and other compensation adjustments.

• Respond to employee inquiries regarding pay statements, payroll schedules, and compensation records.

• Organize and maintain digital payroll files while ensuring the confidentiality of sensitive employee information.

• Support the preparation of payroll reports and summaries for management review.

• Coordinate with human resources and accounting personnel to resolve payroll discrepancies.

• Assist with ensuring payroll documentation complies with applicable company policies and legal requirements.

• Monitor payroll deadlines and help ensure timely and accurate processing.

• Perform general administrative and data entry duties related to payroll and employee records.

Qualifications

• High school diploma or equivalent required.

• Previous experience in payroll, bookkeeping, accounting, administrative support, or data entry is preferred.

• Familiarity with spreadsheets, payroll software, and Microsoft Office applications is an advantage.

• Strong attention to detail and numerical accuracy.

• Good written and verbal communication skills.

• Ability to handle confidential financial and employee information responsibly.

• Strong organizational and time-management skills.

• Ability to work independently and collaborate effectively with a remote team.

• Willingness to learn company payroll procedures and applicable compliance requirements.

Work Environment

This is a full-time remote position that requires a reliable internet connection, a suitable workspace, and the ability to communicate effectively with team members through digital communication and collaboration tools. The employee will work with payroll records and administrative systems while meeting established deadlines and maintaining professional standards.

What We Value

McGhaw Team Realty values accuracy, accountability, professionalism, and effective teamwork. The ideal candidate will demonstrate a commitment to maintaining accurate payroll records, protecting confidential information, and supporting the company's day-to-day administrative and financial operations.