Grants & Planning Director

Our Mission is excellence in healthcare services and the promotion of wellness in our community. Our Guiding Values are Integrity, Dignity, Professionalism, Teamwork and Quality.

Job Description

Grants & Planning Director

Reports To

CEO

Job Summary

Provides support for institutional planning including development, monitoring, and reporting on grant-funded projects in a manner that upholds Petersburg Medical Center's mission and quality standards and results in better patient health outcomes and overall satisfaction and stronger operational and fiscal capacity for PMC.

Primary responsibilities include collaboration with executive and project management personnel to develop strategic plans for programmatic innovation and sustainability; preparation of Federal, State and philanthropic grant proposals in pursuit of institutional planning priorities; and acting as liaison between various departments to ensure timely execution, monitoring, and reporting on all grant awards.

This position will work closely with PMC's executive and management teams to develop and execute a comprehensive grant strategy aligned with PMC goals and priorities and cultivate effective internal and external working partnerships to ensure smooth processes for life-cycle grants administration. The Grants & Planning Director will oversee institutional grants to ensure 100% compliance with funder requirements; maintain positive and productive communications with funders; oversee grant budget actual spending in partnership with the Finance department and Project Directors for individual awards; project grant expenditures and grant funded staff allocations for management and planning network activities; oversee implementation of and any necessary updates to the institutional grants management policy; and monitor and assess contributions of grant funding toward institutional goals and priorities.

Duties & Responsibilities

• Completion of annual strategic grants application plan in alignment with PMC strategic planning processes to support known and emerging needs critical to achieving long term goals.
• Identify, monitor, and match relevant funding opportunities and develop grant-based funding proposals, serving as the primary pre-award specialist and as a grant writer for institution-wide grants.
• Lead collaborative project planning efforts inclusive of both internal and external stakeholders.
• Develop and review budgets, budget justifications and subrecipient budgets / documents for accuracy, consistency, thoroughness, and funder guidelines compliance.
• Ensure grant proposals are approved by PMC leadership to guarantee timely submission of proposals.
• Advise project directors and administrative staff on interpretation and implementation of institutional, federal, and award specific policies, procedures, and regulations. Independently assess and take action to varied internal and external requests and identify appropriate action to satisfy such requests.
• Manage submission of proposals through web portals or electronic research administration application software (e.g., Grant.gov, GEMS, etc.) as appropriate.
• Administer and effectively manage a varied portfolio of external awards, in close partnership with the Project Directors of individual awards.
• Review and analyze the effectiveness of grant-funded programs and projects identifying areas of need for enhancement and providing any recommendations for change.
• Provide regular reports to the CEO, CRO, Clinic Director, Board of Directors, and other grants submissions and awards.
• In collaboration with colleagues, develop and provide training and support related to development, management, and evaluation of grant-funded projects to project directors and administrative staff.
• Cultivate relationships with administrators, clinical personnel, and other stakeholders to stay informed of funding needs and opportunities.
• Meet regularly with institutional, community, and cross-sectoral partners to develop and maintain in-depth knowledge of priorities, programs, policies, and practices.
• Serve on relevant workgroups or committees as a representative of PMC as directed.
• Formulate and monitor grant-funded cooperative agreements or partnerships with government and private agencies as a representative of PMC as directed.
• Prepare technical reports and public informational materials on grant-funded projects and outcomes.
• Adhere to hospital policies in project planning, monitoring, and assessment.
• Maintain expertise in complex and evolving best practices in grant / program development and evaluation.

Knowledge & Skills

• Knowledge of and experience with leading grant development and / or research administration, including demonstrated success leading grant application and administration processes.
• Knowledge and experience working with a broad spectrum of grant types and funding agencies.
• Knowledge of and experience with electronic grants management and reporting systems.
• Knowledge of and experience in budget development, proposal preparation, and grantee compliance.
• Knowledge of and experience in effective management and leadership practices.
• Knowledge of and experience in health, social, and economic issues effecting development and implementation of PMC programs and planning; funding legislation and programs affecting planning efforts in Alaska.
• Knowledge of and experience in planning principles, techniques, trends, policies, and programs concerning health or social service delivery; project management, including program development, contract administration, and grant administration; and quality improvement process management.
• Knowledge of and experience with Federal Office of Management and Budget Uniform Guidance.
• Demonstrated ability to provide program oversight in a consistent, creative, and accountable manner.
• Demonstrated ability to communicate effectively and develop positive working relationships with a broad range of constituencies.
• Excellent organizational, time-management, and project management skills.
• Skill in oral and written communication; excellent writing, editing, and proof-reading skills.
• Skill in implementing and embracing a culture of diversity and inclusion.
• Skill in building collaborative administrative processes, and in establishing and maintaining effective professional relationship.
• Ability to interpret, explain and apply complex regulations, policies and procedures.

Required Education

Bachelor's degree in English or journalism, public health, business, social sciences, non-profit management or a related field is ideal but not required; advanced graduate degree in one of the above fields is preferred. Demonstration of knowledge and capabilities equivalent to those usually obtained through completion of an undergraduate course of study, at minimum, is necessary in the absence of a formal degree.

Experience and Training

Demonstrated experience in non-profit healthcare, community health, public health, or Alaska Tribal Health System work environments. Five (5 ) plus years of experience leading development of grants / contracts with at least one year of responsibility at the lead / advanced level for managing grant professionals and / or at least one year of responsibility at the lead / advanced level for coordination and development of comprehensive planning effort(s) involving diverse stakeholders.

Requirements for Employment --

• Background Check. Employment is contingent upon the successful completion of a background investigation conducted through the State of Alaska in accordance with applicable regulations.
• Drug Screening. All employees must successfully complete a pre-employment drug screening, which includes testing for marijuana.
• Immunization Compliance. Employees are required to meet all immunization requirements as mandated by the State of Alaska and Federal regulations governing healthcare facilities.

** Position Until Filled.