Logistics Coordinator

Steadfast Contractors Alliance, LLC
📍 Dade City, Florida

Our growing Florida landscaping contractor company is seeking a Logistics Coordinator to oversee daily scheduling, dispatching, fleet coordination, and material logistics. The ideal candidate is highly organized, thrives under pressure, and has experience supporting field operations in landscaping, construction, or service industries.

This role is critical to ensuring our crews, equipment, and materials are in the right place at the right time to support efficient project execution and excellent customer service.

What We Offer

• Competitive Salary based on experience

• Excellent Benefits Package including company sponsored health insurance, Paid Time Off, and 401K w 4% Company Match

• Company vehicle and equipment provided

• Opportunities for advancement within a rapidly growing company

• Family Owned & Operated Company

About Steadfast Contractors Alliance

Steadfast Contractors Alliance is a leading provider of:

• Landscape Maintenance

• Landscape Installation

• Irrigation Services

• Hardscape Construction

• Environmental and Water Management Services

We are committed to building strong teams, delivering high-quality work, and creating long-term partnerships with our clients.

Ready to Lead?

If you’re ready to lead a team and grow your career with a company on the rise, apply today and become part of the Steadfast family.

Position Overview

We are seeking a highly organized and detail-oriented Logistics Coordinator to support daily field operations for a fast growing landscaping contractor company in Florida. This role is responsible for coordinating crews, equipment, materials, deliveries, fleet scheduling, and vendor logistics to ensure projects are completed efficiently and on schedule.

The ideal candidate thrives in a fast-paced environment, communicates effectively with field teams and vendors, and has experience supporting construction, landscaping, or service operations.

Key Responsibilities

Operations & Scheduling

• Coordinate daily schedules for landscaping crews and field supervisors
• Dispatch crews, trucks, trailers, and equipment to job sites
• Monitor route efficiency and adjust schedules as needed
• Coordinate emergency or weather-related schedule changes
• Support multi-site project logistics across Florida service areas

Equipment & Fleet Coordination

• Track company vehicles, trailers, and equipment utilization
• Schedule equipment deliveries, pickups, and maintenance
• Coordinate repairs and preventive maintenance with vendors
• Maintain fleet records, registrations, and service logs

Materials & Vendor Management

• Coordinate deliveries of mulch, plants, irrigation supplies, sod, and hardscape materials
• Communicate with suppliers regarding delivery timing and inventory availability
• Monitor material shortages and assist with procurement requests
• Verify delivery tickets and job site inventory accuracy

Communication & Administrative Support

• Serve as liaison between operations managers, field crews, vendors, and customers
• Maintain accurate scheduling and dispatch records
• Update work orders, job status, and service notes in company systems
• Assist with permit tracking and project documentation as needed

Safety & Compliance

• Support DOT and fleet compliance documentation
• Assist with maintaining driver files and vehicle inspections
• Ensure crews receive updated jobsite and safety information

Qualifications

Required

• 2+ years of logistics, dispatching, scheduling, or operations coordination experience
• Strong organizational and multitasking skills
• Ability to work in a fast-paced contractor environment
• Excellent communication and problem-solving abilities
• Proficiency with Microsoft Office, especially Excel and Outlook
• Valid driver’s license

Preferred

• Experience in landscaping, construction, field services, or transportation industries
• Knowledge of fleet management and dispatching systems
• Familiarity with Florida roadway and service areas
• Experience with Aspire, LMN, ServiceTitan, or similar operations software
• Bilingual English/Spanish preferred

Key Skills

• Dispatch coordination
• Route planning
• Fleet scheduling
• Vendor communication
• Material tracking
• Time management
• Problem solving
• Customer service
• Operations support

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Performance Expectations

• Maintain efficient crew and equipment scheduling
• Reduce downtime and delivery delays
• Improve communication between field and office teams
• Ensure timely material and equipment availability
• Support on-time project completion

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Work Environment

• Fast-paced office and operations environment
• Frequent communication with field personnel and vendors
• Occasional outdoor jobsite visits
• May require early morning scheduling coordination during peak season

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