Administrative Assistant

Administrative Assistant

Full-time | Monday–Friday (8 hr. day shift)

We are seeking a sharp, motivated, and organized Administrative Assistant to join our growing team. This position will provide administrative support across multiple companies and assist with a variety of day-to-day office, billing, and operational needs. This role balances administrative support, billing, and office coordination—perfect for someone who is detail-oriented, enjoys variety, and is comfortable taking on responsibility in a busy office environment.

Key Responsibilities

Office & Administrative Support

• Perform accurate data entry and maintain organized files
• Manage Excel spreadsheets and digital records
• Answer phones and emails and interact with clients, vendors, and staff
• Assist with general office needs and daily operations
• Sort and distribute incoming/outgoing mail

Billing & Accounting Support

• Assist with invoicing, billing, and account tracking
• Process customer payments, including credit cards, checks, and bank deposits
• Create customer/job files and maintain contract paperwork
• Manage job costing, purchase orders, and subcontractor billing
• Track daily work entries and support production/billing
• Generate reports and maintain project records

What We’re Looking For

• Strong organization, accuracy, and time-management skills
• Ability to multitask in a fast-paced environment
• Clear and professional communication skills
• Positive attitude and willingness to learn
• Reliable transportation and consistent attendance
• Authorized to work in the U.S.

Preferred (Not Required)

• QuickBooks and Net Suite experience
• Administrative or bookkeeping background
• Real estate / Rental industry experience
• Landscape experience

Benefits

• 401(k) with 4% company match
• Health insurance
• Dental insurance
• Paid time off
• Paid sick time
• Paid jury duty
• Parental leave
• Referral program
• Opportunities for advancement

Supplemental Pay

• Bonus opportunities
• Yearly profit sharing

Job Type: Full-time

Work Location: In person

Job Type: Full-time

Pay: From $23.00 per hour

Work Location: In person