Project Assistant

Job Overview

Willmott & Assosiates PLC is seeking a highly organized, detail-oriented, and dependable Remote Project Assistant to support daily project operations and administrative activities. The successful candidate will assist with coordinating project tasks, maintaining documentation, tracking deadlines, communicating with team members, and ensuring projects progress smoothly.

This position is ideal for someone with strong organizational, communication, and time-management skills who can manage multiple responsibilities in a remote work environment.

Key Responsibilities

• Provide administrative and operational support to project managers and team members.
• Assist with planning, organizing, and coordinating project activities.
• Track project schedules, deadlines, milestones, and deliverables.
• Maintain accurate project records, reports, spreadsheets, and documentation.
• Coordinate meetings, prepare agendas, and document meeting notes.
• Follow up with team members regarding assigned tasks and project updates.
• Monitor project progress and communicate potential delays or issues.
• Organize digital files and ensure project information is properly maintained.
• Assist with preparing presentations, progress reports, and project summaries.
• Support communication between departments, clients, and external stakeholders.
• Perform general administrative duties as required.

Qualifications

• High school diploma or equivalent required; an associate or bachelor's degree is preferred.
• Previous experience in project coordination, administration, or a related role is an advantage.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Google Workspace, and project management tools.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a remote environment.
• Ability to prioritize assignments and meet deadlines.

Compensation & Benefits

• Competitive salary based on experience and qualifications.
• Health and dental insurance options.
• Paid time off (PTO) and paid holidays.
• 401(k) retirement savings plan.
• Professional development and growth opportunities.
• Supportive and collaborative remote work environment.

Ideal Candidate

The ideal candidate is proactive, organized, reliable, and comfortable handling multiple administrative responsibilities. They should demonstrate strong attention to detail, communicate effectively, and contribute to keeping projects organized, on schedule, and running efficiently.