Administrative Director of Clinical Education

Job Description

Noorda College of Osteopathic Medicine
Administrative Director of Clinical Education

Summary of Position:
Under the direction of the Associate Dean for Clinical Education, will work to create a good relationship with external community partners, faculty, and students related to clinical rotations and any activity where students interact within the community. Will also support the department of Clinical Education to achieve and or exceed goals and expectations by coordinating and facilitating department responsibilities which also includes a supervisory role within the team.

Responsibilities:
1. In collaboration with the Assistant Dean for Clinical Education, directs all administrative duties:
1.1. Oversees/manages direct reports and assigned department (defining/outlining roles and responsibilities, guiding direct reports toward optimal performance, providing guidance and clarity, effectively leads recruitment efforts, coordinating cohesive productivity, reviewing/conducting performance evaluations, conducting meetings, maintaining current and accurate policies, practices, and protocols ensuring adherence (committees, service options, etc.), assisting with problems (conflict resolution, crisis management, deadline attainment, personnel issues, etc.)
1.2. Conducts regular team meetings to proactively enhance and improve departmental efficiencies, establishing agendas, setting dates and times, facilitating the exchange of information (assessing performance and outcomes measures, evaluating needs/services, providing constructive feedback, implementing necessary changes, providing educational enrichment opportunities to faculty and staff, disseminating material, etc.)
1.3. Oversees /manages departmental budgets, ensuring adherence to College practices (preparing and submitting annually, monitoring expenditures, reconciling monthly, examining income/expense statements, assessing needs [operating and capital], ensuring optimal utilization of facilities and resources, following protocols, formulating recommendations, effectively documenting, etc.)
1.4. Directs the day-to-day management of department (direction of the management of personnel, conducting meetings, ensuring adherence to College policies, practices, and protocols assisting with problems [conflict resolution, crisis management, etc.], preparation of annual departmental report, standards and all other reporting requirements, assigning tasks/ projects, instructing on duties, accuracy, time lines, and expectations, changing duties as demands dictate, and delegating and/or re-distributing tasks/projects due to volume or extenuating circumstances).
1.5. Oversees personnel recordkeeping (vacation, holiday, sick time, etc.) monitoring activities, recording absences, directing the updating of files, etc.

2. Ensures the quality, integrity, and defined standards of the department
2.1. Ensures essential elements [quality, integrity, adequacy, consistency, student use/results/impact etc.] of supported programs adhere to and exceed, as defined by the relevant governing body accreditation requirements and the College’s mission, (maintaining affiliation agreements, monitoring department performance, tracking all data and activity, producing reports, identifying opportunities to build and enhance the educational experience, implementing modifications to ensure commitment to excellence and high quality outcomes, documenting findings, etc.)
2.2. Participates in the production of various department related materials [directory, College website, etc.] (collecting/preparing materials, organizing/formatting data, adhering to various deadlines, reviewing drafts, providing input/feedback, etc.).
2.3. Collaborates with department leadership in ensuring the program sufficiently includes elements to meet or exceed accreditation standards (actively engaging in discussions, contributing to revisions/enhancements, establishing and meeting deadlines, etc.)
2.4. Ensures integration of technological advances in the delivery of the programs (monitoring competitors, researching trends, collaborating with relevant internal partners, seeking out objective input, collecting data, comparing to other entities, working collaboratively with Information Technology [feasibility, availability, capability, costs, etc.], strategizing implementation phases, etc.)
2.5. Constructs and implements strategies for continuous programmatic improvement in areas of responsibility (contributing to regular meetings, reviewing reports and activities for opportunities for enhancement, evaluating results against established standards and criteria, coordinating, directing, implementing changes, etc.)

3. Contributes to the building of collaborative partnership opportunities across and among various entities [internal and external partners, other medical schools, hospitals, local organizations, societies, etc.] aiding in the attainment of programmatic compliance
3.1. Cultivates partnership opportunities across and among various entities towards meaningful affiliations (establishing contact, maintaining open lines of communication, visiting sites [hospitals, other medical schools, physicians, preceptors, local organizations, societies], soliciting input/feedback, conducting assessments, participating in networking opportunities, promoting relationships with the College, serving as a resource for problem resolution, administering “due process” protocols, trouble-shooting educational experience problems and concerns, referring to appropriate College administration, etc.)
3.2. Accurately and timely maintains and shares academic performance data (obtaining outcomes, running reports, submitting statistics, meeting deadlines, sharing and distributing information, etc.)
3.3. Ensure faculty and participant where appropriate receive continuing educational credit [regulatory and College standards] and appropriate documentation is on file (assessing qualifications of faculty, endorsing recommendations, collaborating in maintaining accurate records, serving as liaison between faculty and the College, etc.)
3.4. Contributes to the College’s reputation/image of being one of the best osteopathic medical colleges (monitoring outcomes, partnering with internal and external stakeholders, modifying techniques, etc.)

4. Actively engages in the advancement of the College
4.1. Builds collaborative partnership opportunities across and among various entities participating in networking opportunities, [internal and external partners, other colleges and universities, hospitals, local organizations, societies, etc.] promoting relationships with the College.
4.2. Promotes and represents the College at local, state, and national events (attending and participating in conferences, serving as a speaker/presenter, networking with colleagues to foster program development, participating in various community opportunities, etc.)
4.3. Refers to and coordinates in advance with the Office of Advancement/Public Relations team on all media contacts, communications, and/or interactions to include message, promotion, etc. in which asked to serve as an official representative, content expert, or spokesperson on behalf of the College.
4.4. Coordination in advance with the Office of Advancement on all legislative issues to include contact with the national, state, and local government officials, whether in official College capacity or with a national, state or local organization.
4.5. Serves on various committees and teams within the College as assigned (attending meetings, contributing to discussions, sharing/exchanging information, and leading constituents toward goal attainment) to include advising and mentoring (Students, clubs, campus organizations)
4.6. Contributes to College’s compliance with and in the development of required documentation as related to accreditation of all programs to which departmental content is contributed. (faculty adequacy model, gathering data, self-assessment, peer review, providing input/feedback, etc.) aiding in the attainment of academic compliance

Qualifications:

Education: Bachelor’s degree required, with preference for Master’s degree in health related field, or the equivalent combination of education, training and experience. 3-5 years' related work experience, preferably in an academic environment.

Experience: Three-five years’ experience working in academic or clinical setting, Two years academic or clinical administration or related experience.

Skills & Abilities: Excellent communication skills. Ability to understand, assess and use professional judgment. Knowledge in information technology for as it relates to medical and surgical simulation, to include including robotic, haptic and virtual technologies Knowledge in instructional technology systems. Ability to set priorities, project timelines and meet deadlines, while balancing multiple projects and deadlines simultaneously while ensuring accurate output. Demonstrates initiative in being proactive, anticipating needs and completing tasks accurately. Requires excellent written and oral communication skills. Working knowledge of software and databases. Must have excellent interpersonal skills and the ability to interact on a professional level with administration, faculty, students and personnel. Must be flexible and able to adapt to changed priorities and effectively handle frequent interruptions. Ability to work in a team environment yet work well independently. Effective use of diplomacy, tact and judgment.

Must be eligible to work in the United States

Salary & Benefits:

Pay is commensurate with experience and education. Full benefits package available for full time staff:
• Health & dental insurance
• Optical insurance available
• 401K Retirement
• Multiple supplemental insurance plans available
• Life insurance
• Short-term disability coverage
• Many other benefits available for full time staff

Type: Full-Time

Noorda College of Osteopathic Medicine is an Equal Opportunity Employer and does not discriminate against individuals in any phase of the application or employment phase on the basis of race, religion, creed, color, national origin, sex, sexual orientation, gender identity or expression, age, ancestry, physical or mental disability, medical condition including medical characteristics, marital status, veteran status, economic status, genetic identification, political belief, or any other classification protected by applicable local, state or federal laws. We encourage all qualified individuals to apply.

Type: Full-time
Expires: 11/30/2021

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About
Noorda College of Osteopathic Medicine

The Noorda College of Osteopathic Medicine is seeking qualified candidates to support our unique, innovative curriculum designed for a modern day Medical School. We currently have received the rights to admit students in the accreditation process with the Commission of Osteopathic College Accreditation for Fall of 2021. We are located in the beautiful Utah Valley in Provo surrounded by the Wasatch mountain range and Utah Lake. Our campus is in development for completion in the summer of 2022 with enrollment beginning August of 2021.

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