Noorda College of Osteopathic Medicine
Summary of Position:
Under the supervision of the Financial Controller, manages cashiering, student financial services, and centralized accounts receivable systems for the College. Manages and coordinates activities of employees engaged in keeping complete accounting of tuition fees and other receipts for the institution.
1. Directs all administrative duties under the Bursar’s department.
1.1. Directs the day-to-day management of department (facilitating meetings, ensuring adherence to college policies, practices and protocols, preparation of annual departmental report and all other reporting requirements).
1.2. Develops departmental budget recommendations for approval and assumes fiscal accountability for prudent management of financial resources, ensuring adherence to college practices (preparing and submitting annually, monitoring expenditures, reconciling monthly, examining income/expense statements, assessing needs [operating and capital], ensuring optimal utilization of facilities and resources, following protocols, formulating recommendations, effectively documenting, etc.).
1.3. Oversees/manages direct reports and assigned department(s) (defining/outlining roles and responsibilities, assigning tasks/ projects, coordinating cohesive productivity, providing guidance toward optimal performance, clarifying/instructing on duties, deadlines, and expectations; reviewing/conducting performance evaluations.).
1.4. Assists with and serving as a resource for problem resolution (trouble-shooting problems, changing duties as demands dictate, delegating and /or re-distributing tasks/projects due to volume or extenuating circumstances, personnel issues administering “due process” protocols, crisis management, etc.).
1.5. Oversees personnel recordkeeping (vacation, holiday, sick time, etc.) monitoring activities, recording absences, directing the updating of files, etc.
2. Provides vision, leadership, and strategic direction for the Bursar’s department, collaborating with relevant internal and external partners as applicable.
2.1. Oversees the overall operations of student financial services (billing, receivables, cashiering functions, etc.) of the college.
2.2. Provides direction and leadership in financial management, (review, changes fiscal policies, procedures, conducts special studies, etc.) as required; ensures compliance with college, state, and federal regulations and standard accounting procedures.
2.3. Provides periodic reports of receipts and technical information to the college community and to external funding agencies.
2.4. Interacts with internal and external auditors, participates in auditing projects, or provides information and access to accounting records as required.
2.5. Directs the implementation, administration, and recordkeeping of the student loan program.
2.6. Contributes to the development and management of annual budgets performing periodic cost and productivity analyses.
2.7. Within the scope of role as Bursar, rigorously contributes to the defense of any claims made in the course of representing the College in any official capacity.
3. As relates to the department, actively engages in the advancement of the College.
3.1. Builds collaborative partnership opportunities across and among various entities participating in networking opportunities, [internal and external partners [elected officials, state constitutional officers, business and community leaders] other colleges and universities, hospitals, local organizations, societies, etc.] promoting relationships with the College.
3.2. Refers to and coordinates in advance with the Communications team in the Office of the President on all media contacts, communications, and/or interactions to include message, promotion, etc. in which asked to serve as an official representative, content expert, or spokesperson on behalf of the College.
3.3. Coordination in advance with the Communications team in the Office of the President on all Noorda-COM related legislative issues to include contact with the national, state, and local government officials, whether in official College capacity or with a national, state, or local organization.
3.4. Serves on various committees and teams within the College as assigned (attending meetings, contributing to discussions, sharing/exchanging information, and leading constituents toward goal attainment) to include advising and mentoring (students, clubs, campus organizations).
3.5. Contributes to College’s compliance with and in the development of required documentation as related to accreditation of all programs to which departmental content is contributed. (faculty adequacy model, gathering data, self-assessment, peer review, providing input/feedback, etc.) aiding in the attainment of academic compliance.
3.6. Participates in the production of various College materials [academic calendar, strategic planning, directory, College website, etc.] (collecting/preparing materials, organizing/formatting data, adhering to various deadlines, reviewing drafts, providing input/feedback, etc.).
3.7. Contributes to the College’s reputation/image of being one of the best osteopathic medical colleges (monitoring outcomes, partnering with internal and external stakeholders, modifying techniques, etc.).
Education: A minimum of a Bachelor's degree in Business Administration, Finance or a related area is required. Experience may be considered with no related degree.
Experience: Minimum of 3 years’ experience working in higher education or medical school experience preferred. Demonstrated effectiveness, knowledge, and experience in finance, customer service, and administration.
Skills & Abilities: Highly professional with honest, genuine, direct communication style, excellent interpersonal skills and emotional maturity with the essential ability to demonstrate tact, discretion and job diplomacy. Significant understanding of higher education administration with proven knowledge of budget, fiscal management and experience includes working and building relationships with high-level community leaders, government officials, and others. Proven track record of quality, integrity and trustworthiness. Ability to make common sense, consistent and fair decisions (based on fact and data) and have courage of convictions and tolerance for ambiguity.
o Federal and state financial regulations, and college financial policies and procedures.
o Cashiering and cash management principles, systems, procedures, and standards.
o Accounting and accounts receivable principles, methodology, and practices.
o Financial/business analysis techniques.
o Software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
o College and/or public auditing policies, standards, and procedures.
o Use independent judgment and to manage and impart information to a range of clientele and/or media sources.
o Write reports containing technical information.
o Plan, assess, and evaluate programs.
o Plan, organize, implement, and administer complex recordkeeping systems and procedures.
o Examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
o Budget preparation and fiscal management.
• Be a self-confident, strong leader, skilled decision-maker with ability to lead by influence and effectively communicate with various constituencies across the college.
• Be highly organized and possess strong planning skills.
• Possess exceptional listening, written and oral communication skills.
• Demonstrate good judgement and ethical decision making abilities.
• Be able to work independently yet is an effective participant in cross-functional teams.
• Be adept in conflict resolution skills, crisis intervention techniques and possess demonstrated ability to react calmly and effectively in emergency situations.
• Be self-motivated, self-disciplined, have a strong work ethic and capable in establishing priorities.
• Be flexible and able to adapt to changing priorities and effectively handle frequent interruptions.
• Be innovative, resourceful, detailed oriented, with excellent follow through skills.
• Be capable of balancing multiple projects in stressful situations while meeting deadlines, achieving desired results, and maintaining positive relations while understanding of the
importance of confidentiality of data and information.
• Maintain confidentiality and adhere to FERPA guidelines.
• Be eligible to work in the United States.
Pay & Benefits:
Pay is commensurate with experience and education. Full benefits package available for full time staff:
• Health & dental insurance
• Optical insurance available
• 401K Retirement
• Multiple supplemental insurance plans available
• Life insurance
• Short-term disability coverage
• Many other benefits available for full time staff
Noorda College of Osteopathic Medicine is an Equal Opportunity Employer and does not discriminate against individuals in any phase of the application or employment phase on the basis of race, religion, creed, color, national origin, sex, sexual orientation, gender identity or expression, age, ancestry, physical or mental disability, medical condition including medical characteristics, marital status, veteran status, economic status, genetic identification, political belief, or any other classification protected by applicable local, state or federal laws. We encourage all qualified individuals to apply.
The Noorda College of Osteopathic Medicine is seeking qualified candidates to support our unique, innovative curriculum designed for a modern day Medical School. We currently have received the rights to admit students in the accreditation process with the Commission of Osteopathic College Accreditation for Fall of 2021. We are located in the beautiful Utah Valley in Provo surrounded by the Wasatch mountain range and Utah Lake. Our campus is in development for completion in the summer of 2022 with enrollment beginning August of 2021.