Job Description
π Job Title: Sales and Marketing Coordinator
π Location: Germantown, WI - Onsite
β¨ Position Summary:
The Sales and Marketing Coordinator provides essential administrative and organizational support to the sales, marketing, and estimating functions. This role ensures smooth collaboration across teams by managing CRM systems, coordinating marketing campaigns and trade shows, supporting cybersecurity efforts, and rotating through front desk duties. The ideal candidate is proactive, organized, and thrives in a fast-paced environment.
π― Key Responsibilities:
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π οΈ Sales & Estimating Support β Support administrative needs for sales and estimating teams.
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π» CRM Administration β Manage and maintain customer data, reporting, and tracking.
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π£ Marketing Campaigns β Assist in creating and scheduling marketing content.
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π’ Trade Show & Event Coordination β Organize events and manage lead follow-up.
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π CMMC Coordination β Help maintain compliance with cybersecurity requirements.
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ποΈ Front Desk Reception (Rotation) β Provide professional visitor and phone support.
π Principal Duties:
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π§Ύ Facilitate sales and estimating through data entry, reporting, and communication.
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π Administer and optimize CRM for accurate sales tracking.
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πΌοΈ Assist with content creation for digital and print marketing efforts.
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πͺ Organize logistics and materials for trade shows and events.
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π¬ Coordinate with subcontractors and vendors for quotes and external communication.
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π Help update website content and manage digital assets.
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π Rotate through front desk tasks, including multi-line phone management and guest reception.
π Qualifications:
Education & Experience:
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π Bachelorβs degree in Marketing, Business, Communications, or related field.
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πΌ 1β2 years of experience in sales, marketing, or customer service roles (2β3 preferred).
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π Previous experience with CRM systems and event coordination is preferred.
Skills:
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π§ Proficient in CRM platforms (e.g., Salesforce, HubSpot, Zoho).
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π Skilled in Microsoft Office (Excel, Word, PowerPoint).
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π± Experienced with social media tools (Hootsuite, Buffer, etc.).
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π Knowledge of email marketing and digital content tools.
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π₯οΈ Familiar with content management systems and basic web editing.
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π§° Project management and proposal/quote software experience.
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π¨ Familiarity with Adobe Creative Suite or Canva is a plus.
Ready to make an impact? Apply now! π
Learn more about who we are here: https://www.ultratoolmfg.com/about-us/
Type: Full-time
About
Ultra Tool & Manufacturing
Ultra Tool & Manufacturing was started in 1969 and is still thriving as a family-owned company focused on quality employees and quality services. We are a leading provider of progressive metal stampings, tooling and assemblies and are looking for dependable, conscientious people to join our team as we continue to grow in our Germantown, WI facility.