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7 Top Human Resources Tasks That Companies Should Automate

Human Resources is one of the most overworked and understaffed company departments and often faces managing new hires, answering benefit-related questions and coordinating an endless mountain of paperwork. Enter modern-day HR automation, which can make management more affordable and accessible.

  1. Payroll – When payroll is automated, it reduces the possibilities of human error and makes it easier to provide more accurate calculations, payroll records and better time management since programs automatically track time-off requests, vacation and sick leave.
  2. Time Sheets – Digital time tracking software helps reduce manual tracking errors and employee time fraud, making it easier to compile hours and data for payroll.
  3. Onboarding and Recruitment – When you hire a new employee, have all new hire paperwork, including applications and tax forms, automatically emailed.
  4. Records Management – Keep all necessary company paperwork in electronic format so you can easily search for items in the future, which is much easier than sifting through boxes of paper.
  5. Benefits – Employee benefits can be difficult to track manually. Companies should automate the benefit eligibility process, allow employees to quickly make online modifications to their plans and automatically have emails sent to employees to help manage open enrollment periods.
  6. Evaluations – When companies only conduct annual reviews, they often forget about an employee’s performance during the first part of the year. Having a streamlined, automated process that evaluates employees’ work performance throughout the year and allowing for clear communication between employees and supervisors can dramatically help reduce turnover while promoting collaboration.
  7. Tax Documents and Forms – Automating tax documents helps ensure that you always use the correct tax forms, and that information is still up-to-date.

Your Human Resources department needs the necessary automation to hire talented employees, while dramatically reducing paperwork. Ninja Gig makes it easy for companies to accept job applications online via their cost-effective and innovative applicant tracking system. By having an automated hiring process, HR departments can use online recruitment techniques and produce legally compliant job applications online in minutes.

Sign up today for a free Ninja Gig trial and let us help you automate your company’s hiring practices.

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Diversifying Your Workforce

Companies that have diversified workforces experience long-term value creation and increased profitability. Equality between genders also has room for improvement but has progressed significantly over the last 50 years. 

Why Does Diversification Matter?

When most people initially think about diversity in the workplace, they generally assume that this focuses only on gender and ethnicity. However, diversity comes in a plethora of forms, ranging from academic and professional backgrounds, varying socioeconomic classes, religious beliefs, sexual orientation and national origin to mental and physical abilities. 

Taking Action-Oriented Steps

To hire a diverse team that will benefit your business, you need to keep these six actionable steps in mind.

  1. Act – Whether you’re building a new company or a new team, keep diversity in mind from day one.
  2. Send the Right Signals – Pay attention to your vocabulary in job descriptions or on company websites. Use non-gender-specific descriptions, such as “they” over traditional “he” or “she.”
  3. Remove Bias Views – Avoid reviewing any applicant data that could form bias assumptions, such as age, gender, pictures or even names. Some companies also go so far as to utilize voice changing telephone features when conducting interviews so that all applicants sound more neutral.
  4. Diverse Talent – Instead of only recruiting top-rated college graduates from a select group of universities, focus on considering applicants that have real-world experience or attended alternative schools. 
  5. Offer Flexibility and Accommodate Needs – Whether you’re providing flexible work hours or letting employees periodically work remotely from home, it’s important to include all potential applicants in this process. Additionally, consider offering private rooms for nursing mothers, gender-neutral bathrooms and office decor that is non-offensive.
  6. Focus On Diversity at Every Level – Instead of trying to focus on achieving diversity globally, aspire to have diversity for every position within the company. 

Ninja Gig is an advocate for diversity within the workplace. Our online applicant tracking system makes it easy for companies to accept legally compliant job applications. If you’re interested in learning more about our online recruitment system, sign up today for a free Ninja Gig trial and see how we can help transform your company’s current hiring practices.

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Top Reasons Why Companies Outsource

Traditionally, outsourcing is defined as strategically utilizing outsourcing resources to perform job duties and activities that would traditionally be handled by internal resources and staff. 

Companies often contract major services from valued business partners that have areas of expertise or knowledge that may also come at a beneficial cost-saving to companies. 

Why Do Companies Outsource?

Many businesses choose to outsource certain functions. These are the seven most common reasons why companies outsource:

  1. Reducing and controlling overall operating costs
  2. Gaining access to unique expertise outside of the immediate organization
  3. Improving the company’s focus
  4. Freeing internal resources to do other types of work
  5. Maximizing the use of external resources
  6. Increasing efficiency or streamlining time-consuming tasks
  7. Sharing risks with a partnering company

The Downfalls of Outsourcing

Outsourcing isn’t always productive or positive. In fact, companies have to weigh the advantages or disadvantages of outsourcing, which can also prove to be challenging to manage. The following are the most significant reasons why outsourcing could prove costlier or fail. 

  1. Existing employees may feel threatened or as though they are disposable
  2. Staff redundancies
  3. Communication problems that relate to language or time zones
  4. Issues with service or product quality
  5. Loss of control over procedures and policies
  6. Data security threats

What Companies Outsource

Outsourcing gained rapid popularity in the 1990s when many companies began using it to help save money. Most jobs that were initially outsourced were customer service-related jobs, such as call centers. Today, outsourcing has rapidly grown, and now financial services, IT, retail services, manufacturing, pharmaceuticals, software and computer technology jobs are often outsourced by companies. 

How to Successfully Outsource

Thirty years ago, the most common reasons companies outsourced were to reduce their headcount and overall costs. Today, more companies outsource to help add value to in-house services, especially when they don’t have employees that specialize in certain areas of service. To successfully outsource, companies must:

  • Have a strategic plan and vision
  • Carefully select vendors
  • Clarify company objectives and goals
  • Structure vendor and subcontractor agreements
  • Practice relationship management
  • Have open communication with stakeholders about outsourcing
  • Pay attention to personnel issues that may arise
  • Have a short-term financial justification for outsourcing
  • Have the support and involvement from senior leadership

Avoiding Failed Outsourcing

Most outsourcing contracts are canceled or renegotiated within three years. It’s vital that companies and executive management work to help foster and support an ongoing relationship with outsourcing teams and companies to avoid this economic loss and the time spent finding new outsourcing options. 

Senior management should regularly meet with outsourcing teams to discuss expectations and identify and resolve any challenges or problems that arise during the working relationship. 

By implementing these strategies and focusing on the end goal, which is to produce better products or services for your customers, companies can have productive, long-term outsourcing relationships.

Ninja Gig helps companies accept job applications online via an automated hiring process. Whether your company wants to hire in-house or test the grounds with an outsourcing employment agreement, our advanced HR online recruitment system can successfully help you create legally compliant job applications. Sign up today for a free Ninja Gig trial and see how Ninja Gig can help improve your company’s hiring practices.

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Human Resources Compliance Roles

The function of Human Resources within companies is generally to help businesses identify, hire and retain qualified people. The government has several regulations and laws that govern organizations to ensure that they treat their employees fairly, and imposes costly fines and penalties for businesses that violate these conditions. Whether it’s the Fair Labor Standards Act or the Family and Medical Leave Act, HR departments must create and execute compliance.

What Goes Into HR Compliance?

For companies to be successful, they need to have HR compliance. HR can’t merely have compliance policies written, but needs to ensure that they are enforced and communicated throughout the organization by management. 

Once HR compliance is in place, leadership must take action to ensure that all employees understand these compliance issues. Businesses need to institute the following to help minimize legalities and maximize HR compliance.

  1. Hiring the Right Employees – Having the right employee talent in place is crucial for a company’s success. HR professionals must have the experience, skills and knowledge to avoid potential liabilities, which includes making sure that employees understand hiring practices, compensation, talent management, legal requirements, employee benefits or handling employee-related issues, 
  2. Education and Training – HR employees must understand regulatory and legal requirements, as well as employment law. Employees must undergo regular training and education since these requirements and regulations are everchanging. It’s also necessary that as laws change that any employee handbooks or company policies receive regular updates.
  3. Employee Handbook – Simply having an employee handbook isn’t enough, as it needs to be updated regularly to include any new legal policies or procedures.
  4. Schedule HR Compliance Audits – Most HR departments are overworked and understaffed. Non-compliance can be costly, putting companies at risk for hefty fines, penalties or even lawsuits. Conducting regularly scheduled HR compliance can help avoid legal liabilities.
  5. Open Communication – Regular and open communication is critical for compliance. All HR function leaders, including executives of companies, need to be up-to-date on the latest HR regulations and compliance risks, helping ensure there are internal checks and balances to avoid costly legal issues.

By implementing these necessary steps, companies can help ensure that HR functions work towards achieving their goals – assisting companies to avoid costly liabilities while maintaining a healthy, profitable organization.


Ninja Gig is an ideal solution for HR hiring and job advertising compliance. Incorporating a proven applicant tracking system that helps make online recruitment easy, Ninja Gig focuses on creating legally compliant job applications. HR teams can easily track and accept job applications online, which makes this automated hiring process easy to implement and incorporate into HR procedures. Companies that are interested in an easy, cost-effective applicant tracking system can sign up today for a free Ninja Gig trial. See how Ninja Gig can help automate and improve your company’s hiring practices.

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Four Workplace Trends That Positively Change Performance

Workplace performance can be influenced by external factors and even society’s changing ideologies. Gallup’s State of the American Workforce report shows that when employees are positively engaged at work, their profitability increased by 21 percent; however, only 51 percent of employees report being actually engaged at work. The following workplace tech trends will help positively change employees’ work environments, thus increasing their overall performance and profitability.

Prioritizing Workplace Safety

The #metoo movement has helped to address the issues of workplace safety and harassment. Employees that witness harassment are more likely to begin searching for new employment. How well a company responds to misconduct, including harassment and discrimination, is essential, which is why employers need to facilitate more open lines of communication.

Collaboration

Open employment engagement is important, especially as more jobs focus on computer work and being behind a desk. Whether it’s using Google Docs or Slack, incorporating collaborative techniques can help boost employee productivity dramatically. 

Work-Life Balance

Studies show that three out of four employees have a difficult time balancing their family work and other personal obligations. Furthermore, more employers are offering flexible working schedules and arrangements to help employees better balance and manage their time. Employees that can have more flexible work arrangements are more satisfied with their overall work culture. 

Technology to Support Inclusion and Diversity

By building a work environment that embraces inclusion and diversity, you can help encourage employees to produce new, innovative ideas. Different experiences and backgrounds unique shape us, which helps create a multi-talented team.


Ninja Gig helps to automate HR systems, including focusing on an applicant tracking system for online recruitment. Making it easy to accept job applications online, Ninja Gig also makes it easy for applicants to apply quickly. Sign up today for a free Ninja Gig trial and see how it can help improve and automate your business’s hiring practices.