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Communication Hiring Tips Human Resources Job Interviews National Trends Online Employment Applications Social Media Software Tips for Small Businesses

Top Five Benefits of Online Recruitment

Long gone are the days for manual resume processing so companies can interview and hire the right candidate. Online recruitment software can save companies time and money, helping them build an efficient hiring process. 

Ninja Gig has put together a list of the top five ways that online recruitment can benefit your business in the upcoming New Year.

1. Access Anytime, Anywhere

With more people still working from home with the pandemic, it’s essential to keep everything online so that departments can easily access information. Additionally, this helps to minimize liability if sensitive data is stored in a secure online portal. Whether you’re posting legally compliant job applications online, sorting through online resumes, or contacting potential candidates for virtual interviews, recruitment software can dramatically streamline this process.

2. Connecting With Market Platforms 

Having job applications go out to the right platforms is crucial to attracting top candidates. Ninja Gig is a highly advanced online recruitment software that lets you post a single application online but pushes it to all the top job boards via our job board integration. That means you’ll get noticed on Indeed, Google Jobs, Zip Recruiter and more.

3. Applicant Tracking System 

Applicant tracking systems let you track job applicants, including reviewing and managing all received applications. Having a single admin portal for this information makes it easy for human resources to comply with retaining applications and give teams access to information while they work from home.

4. Safe Electronic File Keeping

Companies all worry about data corruption or loss of data due to system failures. Having an online recruitment software means that all changes save automatically offsite, which means less downtime if hardware or software should fail. Additionally, online recruitment software gives teams the ability to log in online to review candidates, eliminating the theft or misplacement of documents and information. Having a safe, secure and easily accessible system helps human resources departments run more efficiently. 

5. Time and Money Savings

The cost of recruitment agencies and extensive human resources departments can be expensive. Additionally, improper job advertisements and hiring practices can lead to extended vacancies, which can hurt profitability. Having an online, flat-rate system, such as Ninja Gig, makes it easy to track online recruitment systems’ return. Whether it’s saving printing resumes, storing physical hard copies of applications, or human resources departments spending extra time manually posting jobs to various job boards, a penny saved is a penny earned.


Are you interested in seeing how Ninja Gig can save your team and company money? Learn more and sign up to start your free, no-obligation 30-day trial today.

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Best Places to Work Communication Goals Hiring Tips Human Resources Job Interviews National Trends Online Employment Applications Social Media Software Tips for Small Businesses Working from Home

Interviewing Made Easy: How to Make Remote Candidates Feel Special

The candidate interview experience is an essential component of the interview process that helps define what candidates think about your company. The candidate experience begins when you post your job application online into the interview and through the onboarding process.

If your company is spread out, fully remote due to COVID-19 or has locations across the world, it can be challenging to build rapport with qualified candidates. 

Here are Ninja Gig’s top tips to help ensure that remote candidates have a great experience with your company during the entire interview process.

  • Stand out from the crowd with a compelling job description
  • Tell job seekers about your company and list your values in the online job posting
  • Consider adding interviewer bios and videos to your site with a link so they can learn more before applying
  • When communicating with applicants, add pertinent company information to your emails
  • Connect through video
  • Ask questions that acknowledge candidates and let them share about themselves
  • Treat candidates like customers
  • Always personalize communication with applicants
  • Say thank you
  • Always compensate for screening tasks
  • Provide constructive feedback if you turn down applicants

These simple yet effective techniques can help companies find the right remote candidates for their organization.

Ninja Gig offers a comprehensive applicant tracking system for online recruitment. Our job posting software makes it easy to track job applicants online. Interested in learning how Ninja Gig can help your HR systems and team? Sign up today for our FREE TRIAL. 

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Hiring Tips Human Resources Job Interviews National Trends Online Employment Applications Resumes Software Tips for Small Businesses

Simplify Your Hiring Process

Simplify Your Hiring Process

While COVID-19 has upended the job market, companies are having more difficulty than ever finding qualified long-term applicants. A simplified yet strategic hiring process can help.

Ninja Gig has compiled created a step-by-step guide to help HR departments navigate this daunting process.

Step 1: Identify the Need

Make sure you need the position. Create a clear list of responsibilities and tasks for the job, including skills and requirements that are essential and preferable. This first step is also the opportunity to determine:

  • Is the role part-time or full-time?
  • The number of hours per week.
  • Is the position is best outsourced or remote?
  • How much revenue should this job offer?

Step 2: Budget for Advertising

Hiring can be expensive. It’s best to set limits upfront and determine the best online job posting tactics. Online job boards can range from $25 per post to upwards of $5,000 per month. That’s why Ninja Gig has focused on developing an all-inclusive applicant tracking system with a low, flat-rate fee for unlimited job applications online. If you’re using online recruitment for an executive position, recruiting agencies can cost an average of $20,000, depending on the volume and industry. You may also have employee referral bonuses or incentives, travel expenses and paid test projects. Remember to factor everything into your overall budget.

Step 3: Plan

Companies must have a comprehensive idea of what the job entails before posting online and interviewing candidates. Sit down with management and review the following:

  • Hiring timeline
  • Hiring team members
  • Candidate screening criteria
  • Interview questions
  • Follow up and survey with candidates

Step 4: Job Description

Job descriptions serve double-duty, as they can attract qualified candidates and serve as a guide for job hires’ duties. A great job description includes:

  • Compensation
  • Opportunities for learning and professional growth
  • Timelines for candidates accomplishments within the first six months and their first year
  • Consider replacing the traditional responsibilities section with an impact section
  • Includes who the position reports to and if they interact with customers
  • List annual meetings or other company-related activities

Step 5: Promoting Jobs

Once you’ve got your job description in hand, you’re ready to promote it online. We recommend that when you sign up for Ninja Gig, you create a website portal with your custom URL. You can then use this to link on your company website, specialty job boards, social media channels, job fairs and industry publications. Remember, the added benefit of Ninja Gig is that we push your job posting to other job posting sites, such as Indeed, Zip Recruiter, Google Jobs, and more. To learn more about employee referrals, see our latest article, Ninja Gig Explores the Best Source for Qualified Applicants.

Step 6: Screen Applicants

There are several parts to screening applicants. Initially, we recommend a quick video chat or phone call to learn more about them. Here are some tips for this screening phase:

  • Have the candidates share some of their life stories.
  • Ask them to discuss past experiences in detail.
  • Make sure they meet the job criteria by asking specific job-related questions.
  • Ask candidates if they have any questions.

Some employers have paid test projects or personality tests to narrow down the applicant pool after the initial screening. 

Once you have narrowed down the applicant pool, you can work towards in-depth interviews, which are usually conducted in person. If the position is remote, schedule a longer video interview. 

Step 7: Background, Reference Checks, Offer

Once you’ve decided on an applicant, make sure to conduct any necessary background and reference checks before extending a written job offer. Learn more about what should be included in a job offer
Sign up today for a FREE TRIAL and see how Ninja Gig can help transform your online recruitment process.

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Best Places to Work Employee Retention Hiring Tips Human Resources Job Interviews National Trends Online Employment Applications Software

Ninja Gig Explores the Best Source for Qualified Applicants

If you’ve been in HR long enough, you can remember the days when you would post a job application online, and before long, you would have an entire stack of resumes and qualified applicants to peruse. Today’s world is a little different, and when you add Covid-19 to the mix, hiring just got a lot harder and more complicated. 

So how can you find the best applicants online? Employee referrals.

Employee referrals are one of the best ways to find qualified candidates for your company. Yes, career sites and job boards will let you collect the largest number of resumes. Still, studies show that employee referrals will produce the highest number of qualified applicants, ultimately leading to long-term hires. 

Companies that institute referral programs have lower cost-per-hire rates than other recruiting sources. Additionally, it takes them less time to hire, and they have far higher long-term retention rates. 

Now, we’re not saying you shouldn’t post on job boards, because you can always find a qualified applicant. We’re merely saying that you shouldn’t overlook employee referrals or having an employee referral program in place.

Here are five tips we recommend to help you create and expand your employee referral program, especially on a limited budget.

  1. Talk to employees. If you don’t tell employees how important their referrals are, how will they know? The more you talk about it, the more it will trigger employees to act.
  2. Make referrals easy. If employees have to jump through hoops, they probably won’t act. Make it easy to refer employees by creating an online job posting through Ninja Gig, complete with a custom URL. Then share this with your employees via email, your company webpage and social media. The easier you make it for employees to share, the more apt they are to participate in an employee referral program.
  3. Don’t just tell them, show them. Sometimes employees don’t want to be inundated with long emails. Sometimes, creating a short video to show them how they can refer and get credit for their referrals is helpful. 
  4. Open Communication. Keep communication open and constant. Regularly remind employees about your referral program.
  5. Celebrate the wins! When employees participate in the referral program, and you hire their referral, make sure to thank them. Employees love recognition, so don’t let a valuable opportunity like this pass by unnoticed. 

When employees share job openings with their friends and those outside of work, they provide information about the company, the team and the job. These extra personal details let job candidates know more than just reading a simple job description; they have insight into the company and if their friends are happy working for you. When they commit to applying, they have made a thorough, well-informed decision about the job, which leads to increased employee satisfaction and higher long-term retention rates. 

Ninja Gig strives to make it easy for employers to post a job online and track job applicants using their innovative applicant tracking system. Unlike other expensive online job advertisements, Ninja Gig’s flat, low-rate fee allows companies to post UNLIMITED job applications online. Interested in learning more? Sign up today for a FREE Ninja Gig trial and experience job posting software made easy!

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Communication Hiring Tips Human Resources National Trends Online Employment Applications Social Media Software

Make Your Company Stand Out on Job Posting Sites

As a company, it’s important to find ways to make your company and the culture better. Not only will this help you to attract more qualified candidates, but it will also help improve your overall long-term retention rates. When companies aim to grow and improve, it shows employees that they’re appreciated and valued.

Determining key areas to change within a company can be a challenging process. To help determine where your company needs to change, Ninja Gig has compiled a list of questions for companies to not only ask management but their current employees.

  1. Offer – What does your company have to offer? What are your top five selling points that make your company stand out from the competition?
  2. Competitor – Now, consider your competitor’s top five selling points. What makes them more attractive than your company to job seekers?
  3. Negatives – It’s always hard for someone to read negative feedback, but we can’t improve without this. 
    1. What are five negatives that employees complain about or drive job seekers to pursue employment with the competition? 
    2. What are five negatives of a job seeker looking for employment with the competition?
  4. Stand Out – Now, sit back and compare your company’s positives and negatives with your competitors. How can you stand out? Can you introduce new, innovative and different experiences to motivate current employees and attract talented job seekers? Can you eliminate the negatives within your company to help promote long-term employee retention rates? 

Ninja Gig is an innovative applicant tracking system that seeks to make online recruitment easier for companies. Our online job application software makes it easy to advertise job online, track job applicants and hire your company’s best applicants. Sign up today for a FREE Ninja Gig trial and start getting your online job advertisements in front of the most qualified candidates. 

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Communication Hiring Tips Human Resources National Trends Online Employment Applications Social Media Software Tips for Small Businesses

Using Keyword Optimization in Job Descriptions

Modern-day hiring techniques cross over with marketing, so it’s essential to optimize your job descriptions for keyword searches. 

We know this may sound a little weird because HR professionals typically aren’t SEO experts, but just because you post your job online, doesn’t mean it’s getting in front of the qualified applicants you need. 

Keyword Research

Keyword research may sound daunting, but we’ll break it down into several steps to create the best, optimized job descriptions to help you stand out among the competition.

  • List of Keywords – Read through your job description and compile a list of job titles, duties and skills that best describe the job, including variations of phrases and search terms.
  • Research – Go to job boards, and search using those keywords and keyword phrases, reading through competitor’s job advertisements. If you see any keywords they use, consider incorporating those into your job description too. 
  • Review – Go back through past applicants’ resumes and see how job searchers list their qualifications, paying attention to any repetitive keywords that stand out.
  • Rank by Popularity – Use an SEO research tool to rank keywords according to popularity.
  • Optimize – Go back to the job description and incorporate naturally flowing keywords.

Remember to incorporate the keywords naturally, so they make sense in a sentence, avoiding overstuffing them. 

Over time, you’ll be able to compare what keywords do and don’t work in job descriptions. Just remember to use keywords that job searchers would organically type into a search engine to find jobs.

Ninja Gig is a secure online recruiting platform that allows you to post your job ads one time, and it will automatically disseminate them to all the big job search engines, including a job posting on Indeed. We offer a built-in portal that allows you to quickly review resumes, track job applicants and rank them by qualifications. If you’re interested in trying Ninja Gig for your company sign up today for a free trial and see what our robust online job application software and applicant tracking system can do for you! 

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Goals Hiring Tips Human Resources National Trends Online Employment Applications Resumes Salary Social Media Tips for Small Businesses Working from Home

How to Find Great New Hires During the COVID-19 Pandemic

COVID-19 has left many companies struggling and feeling the economic pain of slow growth. Other industries, such as telecommunications and pharmaceuticals, are experiencing growth rates not anticipated to happen for several more years. 

HR departments and hiring managers have to hire without using traditional in-person interview methods to help meet the changing economic demands. Additionally, they face restrictions on gatherings, business mixers and canceled career fairs. So, what should businesses do?

Ninja Gig has rounded up the top places to find exceptional new hires during COVID-19.

Online Career Fairs

Maybe you wouldn’t typically join a career fair, but today’s virtual versions are great for attracting work from home employees and fostering a remote work culture. Create videos that help your company explain the culture, the positions you’re hiring for and remember to highlight an overview of the company.

Make it easy and straightforward for visitors to ask your hiring team questions. Consider using a free video-conferencing platform and phone number to contact you for a more personalized one-on-one conversation.

Job Boards and Social Media Sites

Post jobs online, on job boards and social media sites. Including details, such as “remote work available,” can also help attract a broader range of talent. Additionally, check out jobseeker groups online, as many talented employees have lost their jobs due to the pandemic and are actively looking online, including on LinkedIn. Update your social sites’ profiles to include that you’re hiring and include a direct link. 

Prior Applicants

Companies should keep a list of prior applicants, and sometimes you’ll find a fantastic candidate who isn’t a good fit for the current job opening, but might be for something in the future. Reach out and see if past applicants are still interested in work, and as a bonus, if you’ve already interviewed them in-person in the past, you won’t feel the pressure of scheduling several video meetings.

Recommendations

Ask team members to recommend friends for positions and offer an employee incentive program bonus for every candidate that gets hired. If employees have previously worked with someone, they will likely recommend someone with good work ethics that will fit in well with your company culture.

Competitions

In some industries, online competitions are a great way to attract talent. For example, some writers will have online short stories contests, engineers have coding challenges and social media gurus might have caption contests. Friendly competitions are a great way to tap into a creative pool of applicants that enjoy working and are up for a good challenge!


Ninja Gig is a comprehensive applicant tracking system for online recruitment that helps Human Resources departments develop an automated hiring process. Our easy-to-use software makes it simple to post legally compliant job applications online. Sign up today for a free Ninja Gig trial and start getting your job postings on Indeed noticed today!

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Communication Goals Hiring Tips Human Resources Job Interviews Morale National Trends Online Employment Applications Social Media Software Tips for Small Businesses

Don’t Overlook This Source for Qualified Candidates

One of the major problems companies make when looking for qualified candidates is spending their efforts in the wrong places. 

Yes, posting jobs on websites is critical to getting jobs in front of candidates, but you might also be attracting the wrong candidates for some jobs. Just because your company receives a flood of job applications doesn’t necessarily mean the applicants are qualified for the position. 

One of the significant pitfalls companies make is overlooking their website and social media pages to advertise open positions. Consider this: there’s a qualified applicant that has been targeting your company and is very interesting in working for YOU. Job boards make it challenging for applicants to filter by company, especially if you are placing blind ads. If an applicant is following your social media pages and regularly checking your company’s site, they won’t know when you have a job posting. 

What’s important to understand is that there are applicants that research companies and target them as potential employers. If an applicant knows about your company and invests in following you online, they’ve already shown brand loyalty, which is a rare commodity in today’s job market. 

While Human Resources departments should also focus their efforts on job boards because it does get their name out in front of other people, it’s important that companies also implement the following when posting jobs.

  • Make it easy to locate the career or jobs portion of your company website
  • Connect your social media accounts to your company career sites, such as Facebook and LinkedIn
  • Always ask for employee referrals

If you want to make it easy for candidates to apply through the same portal, link the job application on your company site to Ninja Gig, which makes it simple for HR professionals to organize qualified candidates.


Ninja Gig offers a complete applicant tracking system that helps create an automated hiring process. Focusing on easy-to-use software, Ninja Gig makes it easy for human resources departments to post legally compliant job applications online and quickly track job applicants. Sign up today for a free trial and experience Ninja Gig.

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Communication Goals Hiring Tips Human Resources Job Interviews National Trends Online Employment Applications Resumes Salary Social Media Software Tips for Small Businesses

10 Tips for Hiring Employees

Whether you’re hiring onsite or remote employees, hiring the right employee can be challenging. Hiring the wrong employee can be costly, time-consuming and contribute to a negative work environment.

Ninja Gig has compiled the top 10 things HR departments can do to hire the right employee for your organization.

  1. Define the job before hiring an employee. No one wants to interview for a job that isn’t defined. Lack of structure and organization means you could be turning away rockstar employees that see you as unorganized. 
  2. Have an employee recruiting strategy in place. Meet with the hiring manager and teams to help define the role before interviewing applicants.
  3. Checklists for new hires. Streamline the hiring process by having a list that keeps everyone organized and on the same page.
  4. Recruit the right candidates. Develop long-term relationships with potential candidates so that if employment opportunities arise, you can quickly recruit from a large pool.
  5. Review applications and credentials. Have a well-written job description and screen all applicants for the skills, qualifications, experience and characteristics your company needs to fill the role.
  6. Prescreen all candidates. Candidates may look good on paper, but prescreening over the phone will help identify if their qualifications are a good fit. Prescreen for salary expectations too. 
  7. Ask insightful job interview questions. Put together a list of interview questions that can help separate great candidates from below average. 
  8. Always check backgrounds and references. Verify that the applicant has excellent credentials, skills and the necessary experience to succeed. Background checks should include work references, employment references, criminal history and educational credentials.
  9. Factor in considerations. The person you choose should complement the team and bring new skills to the table. 
  10. Extending a job offer. Send a job letter that specifies salary, conditions of their hire and any verbal agreements about benefits.

Ninja Gig is an applicant tracking system for online recruitment. The software is easy-to-use and makes it simple to create a legally compliant job posting. Additionally, Ninja Gig’s advanced applicant tracking system software makes it easy for HR departments to track job applicants and identify the most qualified candidates. Sign up today for a free trial and try Ninja Gig’s automated online job posting software.

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Communication Hiring Tips Human Resources Job Interviews National Trends Online Employment Applications Social Media Tips for Small Businesses Working from Home

Interview Questions for a Remote Workforce

We are beginning to realize that COVID-19 isn’t going anywhere soon, which has forced many employers to rethink their current physical office space and workforce situation. 

Whether employers are seasoned at hiring remote employees or are exploring this option for the first time, Ninja Gig has compiled a list of top-rated remote interview questions for human resource professionals. 

Many employers are using online video conferencing software, such as Zoom, FaceTime or Skype, to set up meetings to interview candidates. This, in itself, will help assess the candidate’s basic understanding of technology.

Here are some excellent interview questions we recommend asking remote candidates. 

Interview Questions

  1. Have you ever worked remotely? If so, what necessary changes did you make to adapt to working at home?
  2. What do you enjoy about working from home? What do you find most challenging?
  3. When working at home, how do you organize your day?
  4. In a remote setting, how do you communicate with your manager and coworkers?
  5. What recommendations do you have for team collaboration?
  6. Give some examples of how you have handled the stress of COVID-19.
  7. What life lessons have the pandemic taught you?
  8. Would you be willing to work in an office again if remote work is no longer needed in the future?

Ninja Gig is an innovative applicant tracking system that helps human resources departments create an automated hiring process. This easy-to-use job application software makes it simple to post legally compliant job applications online. Whether your company is looking to hire remote or on-site employees, Ninja Gig’s advanced online job listing software makes it easy to track job applicants. Sign up today for a free trial and experience Ninja Gig for yourself!