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Interviewing Made Easy: How to Make Remote Candidates Feel Special

The candidate interview experience is an essential component of the interview process that helps define what candidates think about your company. The candidate experience begins when you post your job application online into the interview and through the onboarding process.

If your company is spread out, fully remote due to COVID-19 or has locations across the world, it can be challenging to build rapport with qualified candidates. 

Here are Ninja Gig’s top tips to help ensure that remote candidates have a great experience with your company during the entire interview process.

  • Stand out from the crowd with a compelling job description
  • Tell job seekers about your company and list your values in the online job posting
  • Consider adding interviewer bios and videos to your site with a link so they can learn more before applying
  • When communicating with applicants, add pertinent company information to your emails
  • Connect through video
  • Ask questions that acknowledge candidates and let them share about themselves
  • Treat candidates like customers
  • Always personalize communication with applicants
  • Say thank you
  • Always compensate for screening tasks
  • Provide constructive feedback if you turn down applicants

These simple yet effective techniques can help companies find the right remote candidates for their organization.

Ninja Gig offers a comprehensive applicant tracking system for online recruitment. Our job posting software makes it easy to track job applicants online. Interested in learning how Ninja Gig can help your HR systems and team? Sign up today for our FREE TRIAL. 

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How to Find Great New Hires During the COVID-19 Pandemic

COVID-19 has left many companies struggling and feeling the economic pain of slow growth. Other industries, such as telecommunications and pharmaceuticals, are experiencing growth rates not anticipated to happen for several more years. 

HR departments and hiring managers have to hire without using traditional in-person interview methods to help meet the changing economic demands. Additionally, they face restrictions on gatherings, business mixers and canceled career fairs. So, what should businesses do?

Ninja Gig has rounded up the top places to find exceptional new hires during COVID-19.

Online Career Fairs

Maybe you wouldn’t typically join a career fair, but today’s virtual versions are great for attracting work from home employees and fostering a remote work culture. Create videos that help your company explain the culture, the positions you’re hiring for and remember to highlight an overview of the company.

Make it easy and straightforward for visitors to ask your hiring team questions. Consider using a free video-conferencing platform and phone number to contact you for a more personalized one-on-one conversation.

Job Boards and Social Media Sites

Post jobs online, on job boards and social media sites. Including details, such as “remote work available,” can also help attract a broader range of talent. Additionally, check out jobseeker groups online, as many talented employees have lost their jobs due to the pandemic and are actively looking online, including on LinkedIn. Update your social sites’ profiles to include that you’re hiring and include a direct link. 

Prior Applicants

Companies should keep a list of prior applicants, and sometimes you’ll find a fantastic candidate who isn’t a good fit for the current job opening, but might be for something in the future. Reach out and see if past applicants are still interested in work, and as a bonus, if you’ve already interviewed them in-person in the past, you won’t feel the pressure of scheduling several video meetings.

Recommendations

Ask team members to recommend friends for positions and offer an employee incentive program bonus for every candidate that gets hired. If employees have previously worked with someone, they will likely recommend someone with good work ethics that will fit in well with your company culture.

Competitions

In some industries, online competitions are a great way to attract talent. For example, some writers will have online short stories contests, engineers have coding challenges and social media gurus might have caption contests. Friendly competitions are a great way to tap into a creative pool of applicants that enjoy working and are up for a good challenge!


Ninja Gig is a comprehensive applicant tracking system for online recruitment that helps Human Resources departments develop an automated hiring process. Our easy-to-use software makes it simple to post legally compliant job applications online. Sign up today for a free Ninja Gig trial and start getting your job postings on Indeed noticed today!

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How to Engage With Remote Employees

With more employees than ever before working from home due to Coronavirus, the workforce sees some significant changes. For some people, working from home is nothing new, and yet for others, this is uncharted territory. 

At first, working from home can feel exciting and new, but over time, some employees may feel distanced, causing them to disengage, which, in turn, decreases productivity. 

Managers need to help motivate remote employees, especially during pandemic times. Here are five ways employers can help drive a remote workforce.

Communication is Key

Remote employees can often feel that they are left out, which is why managers must communicate with their teams daily. Holding daily check-ins and asking employees if there is anything you can do to help boost their performance is critical. Additionally, managers need to quickly communicate important company news to remote teams to ensure they are in the loop. 

Communication is a two-way street. Managers need to listen to any concerns that may arise, especially if employees feel anxious or overwhelmed about workplace events in today’s pandemic era. Monitoring and evaluating how to mitigate employees’ feelings is necessary, especially if employees feel isolated during these uncertain times. Assure them we are all in this together.

Setting Clear Expectations

Remember that COVID-19 has forced many people to work remotely, meaning it wasn’t their choice. Communicating and setting clear expectations about remote work requirements will help set your employees up for success. For example, if employees need to be available during set hours, communicate this to them. If you need a daily report of what they have worked on, ask them. 

It is important to remember that not all employees may have access to an ideal telecommuting setup, especially if schools and daycares are closed. Be patient and understanding, and encourage them to take paid time off if needed to tend to any critical personal responsibilities. 

Recognizing Achievements and Good Work

Recognize and reward employees that work hard. Incentivize telecommuting productivity and highlight employees’ dedication. Some great examples of ways to recognize achievements while telecommuting include: 

  • Sending out company-wide or teamwide emails
  • Offering rewards to those employees that go above and beyond
  • Sending electronic gift certificates
  • Ordering dinner from a local restaurant delivery service and having it delivered to their home

Recognition doesn’t need to be over the top to be effective. Sometimes just an email or a personal call saying thank you makes employees feel valued.

Encouraging a Healthy Work/Life Balance

Remote employees may find it challenging to establish a healthy work/life balance when their home suddenly turns into their office. Not all employees have physical separation from their personal and workspaces, making them feel as though they are working 24/7, eventually leading to burnout. 

Communicate to employees the importance of a healthy work/life balance, including giving them valuable tips, such as turning off their computer during non-working hours. 

Collaborative Culture

Employees tend to enjoy their jobs more when they feel as though they are part of a team. It can be hard for people to feel like they are part of a team if they work solo from home. Make sure to implement instant chat programs, such as Slack, and hold video conferences to help employees feel like they are part of collaborative company culture.


Ninja Gig offers an advanced applicant tracking system software that makes it easy for HR departments to track job applicants. Our innovative online recruitment system makes it easy for HR teams to post remote jobs with legally compliant job applications online. Sign up today for a free trial and experience Ninja Gig’s automated online job application software.

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Interview Questions for a Remote Workforce

We are beginning to realize that COVID-19 isn’t going anywhere soon, which has forced many employers to rethink their current physical office space and workforce situation. 

Whether employers are seasoned at hiring remote employees or are exploring this option for the first time, Ninja Gig has compiled a list of top-rated remote interview questions for human resource professionals. 

Many employers are using online video conferencing software, such as Zoom, FaceTime or Skype, to set up meetings to interview candidates. This, in itself, will help assess the candidate’s basic understanding of technology.

Here are some excellent interview questions we recommend asking remote candidates. 

Interview Questions

  1. Have you ever worked remotely? If so, what necessary changes did you make to adapt to working at home?
  2. What do you enjoy about working from home? What do you find most challenging?
  3. When working at home, how do you organize your day?
  4. In a remote setting, how do you communicate with your manager and coworkers?
  5. What recommendations do you have for team collaboration?
  6. Give some examples of how you have handled the stress of COVID-19.
  7. What life lessons have the pandemic taught you?
  8. Would you be willing to work in an office again if remote work is no longer needed in the future?

Ninja Gig is an innovative applicant tracking system that helps human resources departments create an automated hiring process. This easy-to-use job application software makes it simple to post legally compliant job applications online. Whether your company is looking to hire remote or on-site employees, Ninja Gig’s advanced online job listing software makes it easy to track job applicants. Sign up today for a free trial and experience Ninja Gig for yourself!

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Top Qualities to Look for in Remote Workers

While excellent employees don’t always make great remote workers, management and HR must know how to interview potential applicants for todays’ budding remote workforce.

Here are some helpful tips when interviewing potential remote applicants.

  • Observe and Learn – How fast do they respond to your inquiries and emails?
  • Interview Questions – Ask about their remote work experience and what tools they use to manage their schedule.
  • Test Project – Whether you pay for a larger project or have applicants do a small unpaid project, give them a trial assignment to see how they work, if they can meet deadlines and what other team members think of their work.

Top Qualities

When interviewing remote workers, consider finding applicants with these skill sets.

  1. Self-Motivated
  2. Creative Troubleshooting Techniques
  3. Open Communicator
  4. Good Organizer
  5. Ability to Use Software Programs and Technology 

Interviewing remote workers is slightly different from onsite employees. No matter the difference, companies need skilled workers, and asking the right questions can help you find a remote applicant that works best for your team and company.

Ninja Gig allows employers and recruiters access to online job application software. We make it easy to post legally compliant job applications online for all types of jobs – remote, seasonal, part-time or full-time. Our applicant tracking system software is easy-to-use and simple to navigate, making it easy for HR departments to track job applicants. Sign up today for a free trial and experience our automated hiring process software.

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Are Work-From-Home Positions The Future?

While Americans still wait to return to normalcy while practicing social distancing, many companies are reevaluating traditional onsite culture and propose a permanent shift to remote work.

For example, major employers such as Nationwide, Mondelez and Barclays are discussing reducing physical office space in favor of more remote work. Many companies are seeing the advantage of decreasing physical real estate space, which would save considerable overhead on expenses. 

More companies are seeing proof that employee productivity doesn’t suffer in a remote environment. Companies may not need their full staff to physically return to offices to accomplish their workloads. If the US is facing a global economic slump post-COVID, remote work can help many companies significantly cut costs to survive the difficult times that may lie ahead.

Nationwide Insurance announced a permanent transition to a hybrid-style work model. They will continue to operate their four corporate offices in Ohio, Des Moines, Scottsdale and San Antonio. The majority of their other locations around the US will have their employees continue working from home.

While this outcome could be detrimental for the commercial real estate industry, we could also see more expensive renovations to comply with social distancing. Property management firms are already anticipating having open layouts and new seating arrangements, which will be costly for renovation teams.


Ninja Gig is an easy-to-use online job posting software designed for employers and recruiters to post legally compliant job applications online quickly. Whether you need to post temporary, seasonal, part-time, full-time or remote job applications, our applicant tracking system software is simple to navigate, making it easy to track job applicants. Sign up today for a free Ninja Gig trial and experience our automated hiring software to simplify your hiring process.

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Culture Pivot: Building a Remote Workforce

In today’s modern world, it’s becoming more and more common for companies to have remote workforces. Post-pandemic, more companies than ever will restructure their current operations model to allow employees to work from home. If your company is considering having a telecommuting workforce, consider these helpful suggestions.

Hiring Good Talent

Hiring talented employees helps make companies successful. Build a team that is passionate about their dreams, goals and jobs, and motivated by more than just their paychecks. Hardworking and ambitious virtual employees that maintain positive mindsets are essential to having a remote workforce.

Set Clear Expectations

Before hiring remote employees, set clear expectations about the delivery of work, available hours for scheduling and job-specific expectations. If you’re transparent upfront, you’ll be able to identify the correct applicants for the job quickly. 

Key Performance Indicators

Instituting key performance indicators (KPI) can help companies monitor and analyze the progress of their remote workforce. KPIs should align with companies’ quarterly and yearly goals, which helps easily track progress over time. Management should monitor their own KPIs, holding themselves to the same standards as their employees.

Focus on Communication

To replace a traditional workplace with a remote workforce, companies need to have effective communication. If all employees are onsite, it’s easy to walk to someone’s desk to get an answer, but having the proper digital tools in place to facilitate communication can significantly help. Software applications, such as Zoom and Slack, are great for remote employees. They can easily schedule appointments, share files, send instant messages, discuss tasks and even participate in video conferences.

Organized Task Hub

Employees need to be set up for success, not failure. Keeping track of tasks can be tedious and challenging, and things can be easily overlooked. It’s essential to create a central, organized hub that highlights all tasks, information and due dates. Popular project-management software platforms include Basecamp, Asana, Trello and Monday

Getting Started

While the idea of hiring a remote workforce and implementing these changes may seem overwhelming, more and more companies are beginning to make this switch. As more companies embrace a remote culture, look to successful organizations as guidance for how their remote business models work. Additionally, more employees view working remotely as an excellent job perk, helping them avoid sitting in traffic for hours each day. Productive employees are far more valuable than those that are overworked and overstressed.

Ninja Gig offers a highly effective applicant tracking system that allows you to accept job applications online. Our advanced system features an automated hiring process for online recruitment. You can quickly create legally compliant job applications online to help you attract top candidates for your remote workforce. Sign up today, try our free trial and see how easy our automated job application software is to use!

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Strategies to Recruit Seasonal Employees Post-COVID-19

Businesses that rely on a seasonal workforce need to hire and onboard employees that best represent their business to the public and customers.

Companies should consider taking a look at operations and overhaul their staffing. Here are some great tips to incorporate this season before hiring seasonal employees.

  • Write detailed job descriptions, so employees have clear expectations when applying.
  • Hire only candidates that want seasonal work to avoid people quitting or leaving.
  • Dedicate more time and resources to successfully onboarding and training new employees.
  • Use an automated hiring process to help with higher-volume hiring and applicant screening.
  • Hire not only for aptitude but also attitude.
  • Give preference to candidates that can return year after year for seasonal work, as this limits the future onboarding process.
  • Keep seasonal workers on the same HR platform as full-time, regular employees.
  • High nationwide unemployment doesn’t make seasonal hiring easy.
  • Consider paying a bonus if people finish the season.

Whether your business is looking to recruit permanent or seasonal workers, it’s vital that you keep up-to-date on the latest market conditions, especially post-COVID-19, and employ effective hiring strategies. 


Take advantage of effective online recruiting techniques by using a robust online job posting application software, such as Ninja Gig. If you need help hiring new seasonal employees post-COVID-19, try our advanced applicant tracking system. Sign up today, try our free trial and experience our easy-to-use automated online job advertisements hiring software.

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A Business Guide to Surviving COVID-19

Throughout the nation, businesses of all sizes are struggling to reinvent themselves and survive during COVID-19. However, the real economic effects of this harmful virus will take years to understand fully. Businesses that employ fewer than 500 employees make up nearly 48 percent of the American workforce. Still, smaller companies are often more fragile financially, giving them little protection to weather this financial shock. 

Small businesses are the backbone of our nation’s economy, accounting for 43.5 percent of the U.S. gross domestic product (GDP). Small businesses must follow these recommendations to help navigate the effects of the current coronavirus crisis.

Make Plans, But Don’t Rush

Small businesses need to start making plans, but it’s essential they don’t rush everything, as this can cause mistakes. While you may feel pressured – and even tempted – to run out and make decisions immediately, you need to be well informed and seek the outside opinion of a third-party to help validate any decisions you make. For example, talk to a financial adviser, trusted friend, colleague or family member before making any quick decisions. 

Focus on making contingency plans and document the steps you need to take. For example:

  1. Call landlord to discuss lease terms
  2. Sign up for government grants
  3. Sign up for government or bank loans

Breaking down your ultimate goal – saving your business – into small, digestible steps will make it easier to execute your overall plan. 

Paycheck Protection Program 

The CARES Act Paycheck Protection Program (PPP) offers more than $349 billion in loan support, specifically for small businesses. This loan will be forgiven if all employees remain on the company’s payroll for eight weeks and the loan money is used for rent, mortgage interest, payroll and utilities.

Determine Customers’ Changing Needs

The entire world has been turned upside down due to COVID-19, and your customers’ lives are likely very different than they were a couple of months ago. In fact, some people’s lives will be forever changed by this pandemic. Your company’s long-term viability depends on you adapting to your customers’ needs when the pandemic is over. For example, retailers need to begin focusing on online experiences. People are creating new habits right now, and even when COVID passes, some new habits will remain. 

Consider how the post-COVID world will change your current business model, and consider bringing valuable customers into the planning process. While some people will have less money, many will be eager to get out in public again once it’s safe. Send surveys and reach out to customers to ask them what they look most forward to when the pandemic has passed. 

Analyze Numbers

To thrive in a post-pandemic world, you may need to reinvent your business and search for creative solutions. Analyze your cash flow, fixed expenses and then review what you can decrease to save valuable money. Sometimes cutting flexible costs early can ensure that you have enough funds to pay more necessary expenses in the near future. Analyze what expenses will accept delayed payments and prioritize what you need to pay.

Retain Good Employees

Good employees are your most valuable asset. Losing good employees during COVID can make it difficult to rebuild your company when the economy starts up again. Even if you’ve been forced to cut your labor costs during the COVID-19 crisis dramatically, you want to rehire your best employees when your company reopens. Focus on the long-term and remember that we are all humans dealing with this crisis. 

Ninja Gig offers a robust online job application software, making it straightforward and easy for recruiters and employers to post legally compliant job applications online quickly. If your company needs assistance in hiring new employees when the economy opens up, try our highly advanced applicant tracking system. Sign up today and try our free trial and experience the simplicity of automated job posting software.

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What Industries Will Flourish Post COVID-19

Over the last several months, Coronavirus has dominated the news, panicked the stock market and created murmurings of a recession. As the U.S. is forced to pull back from regular economic activity, hiring in the immediate future will be slower. Still, long-term a post-COVID-19 world will likely reshape our manufacturing industry. 

One important lesson learned from COVID-19 is having a dependence on a foreign country is not productive and can create hardship in difficult times. For example, China manufactures nearly 50 percent of all toys and appliances, 70 percent of shoes and 90% of some antibiotics

There are alternate manufacturing countries, such as Vietnam, India and Mexico, but they don’t have the ability or capacity to produce as much as China. Over the years, manufacturing costs in China have been increasing too. In light of recent world events, many companies will have little choice but to return manufacturing to the U.S. and produce goods at home, incorporating automation to help keep costs affordable.

Unfortunately, many of the fields with vast layoffs – particularly the restaurant and hospitality industries – don’t have the necessary skills to enter and transition to manufacturing quickly. Our shrinking – and aging – domestic manufacturing workforce, coupled with a declining birth rate, may pose future constraints on this market. Increasing the manufacturing labor workforce won’t be an easy task, and companies will likely have to educate employees, teaching them new skills to join this budding labor force. 

Ninja Gig features an online job application software that makes it simple for employers and recruiters to post legally compliant job applications online. If you need assistance posting manufacturing jobs or other seasonal employment applications, try our advanced applicant tracking system software. Sign up today for a free trial and try our automated job posting software.