If you’re a business owner, you need to start your 2017 year-end HR checklist. This includes a lot of human resources and tax-related responsibilities. Ninja Gig is here to help you prepare for the end of the year so you can start focusing on ringing in 2018.
- Year-End Payroll Guide – Check with your payroll company and get a year-end guide. You will need to verify employee contact information and addresses for W2s. You will also need to learn more about taxing year-end bonuses, fringe benefits and the Affordable Care Act (ACA) reporting.
- Update Posters – Workplace posters change every year, so it’s best to confirm that federal and state posters are up-to-date. Check to see if your state requires any new minimum wage notices for 2018.
- Update State and Federal Forms – Update all state and federal forms. Make sure that I-9 forms are complete for all current employees.
- OSHA Logs – Some employers are required to maintain logs and records of work-related injuries and illnesses. A Form 300A should be posted in your workplace.
- Carryover Vacation – If your company allows for vacation and other certain types of paid time off to carry over from year to year, make sure that everything is prepared with payroll to facilitate a smooth carry over.
- Independent Contractors – If your company has independent contractors, make sure their classification is confirmed on an annual basis. Very specific federal and state tests must be satisfied to ensure that someone is an independent contractor. Evaluate current relationships to see if they have changed over time.
- Review Policies – Review all current company practices and laws to see if your workplace policies need to be updated. The end of the year is an excellent time to review these policies and see if they comply with current employment laws.
- Employment Applications – Take the time to review online employment applications. Some states and jurisdictions prohibit employers from asking about criminal history on job applications. Consider checking out the Equal Employment Opportunity Commission (EEOC) for recommendations about what questions to avoid on job applications.
- Job Descriptions – Update all company job descriptions to make sure they reflect the responsibilities and roles of positions in your company.
- Holiday Calendar – Create a holiday calendar for 2018 and distribute or post it before the end of the year. This is also a good time to remind employees what holidays are considered paid leave or time off.
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